Executive (Tender)

Role Summary

The Tender Executive manages end-to-end tendering activities—scouting opportunities, preparing compliant bid documents, coordinating with internal teams and suppliers, submitting on time, and tracking outcomes—to win government and private sector contracts across categories (e.g., industrial equipment, power & utilities spares, safety/defence gear, ICT, etc.).

Key Responsibilities

1) Opportunity Sourcing & Pre-Bid

• Monitor e-tender portals and client websites; build and update a pipeline calendar.
• Screen Notices/IFT/RFQ/RFP against company capability matrix and Go/No-Go criteria.
• Download and study tender docs (ToR, BOQ, drawings, specs, addenda); extract compliance points & checklists.
• Coordinate vendor/manufacturer communications for technical compliance, datasheets, certificates, authorization letters, and pricing.

2) Bid Preparation

• Compile technical proposals: specs compliance, catalogs, datasheets, test certificates, QA/QC, warranty, delivery plan.
• Prepare commercial proposals: BoQ costing, duties/taxes (e.g., VAT/AT), freight & Incoterms, LC/TT assumptions, price schedules, price cover letters.
• Draft administrative forms: power of attorney, manufacturer authorization, declarations, past performance, experience forms, CVs, and bid securities/performance guarantees as required.
• Ensure every clause is addressed (eligibility, turnover, experience, lead time, after-sales support).

3) Pricing & Costing

• Obtain and compare supplier quotes; normalize to a single baseline (currency, delivery terms, warranty).
• Build cost sheets with margins, logistics, bank charges, bonds/guarantees, and risk buffers.
• Recommend win-price ranges and negotiation levers.

4) Submission & Compliance

• Prepare final bid pack (technical & financial), ensure pagination, indexing, seals, and authorized signatories.
• Manage e-portal submissions (forms, uploads) or hard-copy packaging, labeling, and on-time delivery.
• Maintain full audit trail: version control, checklists, and submission receipts.

5) Post-Bid Follow-Up

• Track clarifications, corrigenda, and evaluation status; respond to queries with approved inputs.
• Support contract award formalities: performance securities, contract signing, kick-off documentation.
• Handover to execution/supply chain with complete contract file and risk notes.

6) Vendor & Stakeholder Management

• Grow and maintain a qualified supplier/manufacturer roster with compliance credentials.
• Liaise with banks (bid/performance bonds, LC), freight forwarders, inspection bodies, and insurers.
• Collaborate with Sales, Technical, Finance, and Logistics for accurate, feasible bids.

7) Documentation & Reporting

• Keep a centralized tender library: templates, boilerplates, certificates, and case studies.
• Weekly dashboards: pipeline, submitted bids, success rate, causes of loss, and action items.

Required Qualifications

• Bachelor's degree (Business/Engineering/Finance or similar).
• 1–3 years' experience in tenders/bids, procurement, or project sales (fresh grads with strong internships may be considered).
• Solid understanding of tender lifecycles, BoQ/spec reading, Incoterms, and basic commercial law/contracting.
• Proficiency in MS Excel (costing), Word (proposal docs), PowerPoint (presentations), PDF tools; familiarity with e-tender portals.
• Strong English writing; Bangla fluency; attention to detail and deadline discipline.

Preferred/Bonus

• Experience with government e-procurement portals and private EPC/utility tenders.
• Exposure to sectors like power plant spares, safety/defence items, industrial MRO, or RMG sourcing.
• Knowledge of import modalities (LC/TT), bonds/guarantees, and logistics basics.

Key Skills

• Compliance mapping & checklisting
• Costing & commercial acumen
• Vendor negotiation & relationship management
• Document control & versioning
• Time management under tight deadlines
• Clear business writing & presentation

Compensation & Benefits

• Market-competitive salary with performance bonus tied to bid quality and wins
• Mobile & data allowances as applicable; local travel reimbursement