Sr. Executive Assistant, MD's Office

Munshi HR Solutions Ltd.
is looking for
Sr. Executive Assistant, MD's Office

Job Description / Responsibility

Daily:

• Develop & implement the standard operating procedures (SOP) of the department.
• Schedule meetings and manage the Managing Director's calendar.
• Check and share important emails with the MD and the relevant person.
• Answer & connect all phone calls to the concerned person or Business Units.
• Receive and manage invitations via email and digital platforms.
• Coordinate communication between all business units and departments.
• Check the MDs' room supply, inventory with support staff who have Access in the MDs' Room.
• Continuous learning using ChatGPT and staying updated with the latest AI software developments.
• Oversee all admin work related to the MD's Office.
• Process bank cheque clearing with approval from the Group head of Finance and Accounts or the unit's Manager.
• Review and cross-check all documents that require the MD's signature to ensure accuracy and completeness.
• Share MD's Office Daily report updates with MD via WhatsApp.

Weekly:

• Following up on the weekly or biweekly report from the business units.
• Provide the allotted allowance to the Managing Director.
• Manage payables and receivables, and other personal cheques.

Monthly:

• Attending and keeping Monthly Budget review meetings.
• Oversee Credit card Monthly bills and personal bank account, and arrange payment as per the MD's instructions.
• Received remuneration from the business units and banking deposit to the MD's tax A/C.
• Oversee monthly rental property payments.
• Checking the Bakrail fund or any utility bills pending.

Annually:

• Maintain tax filing, HST, and Property Tax for MD and the unit's Chairman; follow up with tax lawyer on documentation and deadlines.
• Coordinating and keeping track of Munshi company license renewal with the Corporate Affairs Manager.
• Coordinate and monitor the progress of each SBU Business Plan and Department's business plan in line with the timeline.

When needed:

• Coordinating for the Chairman of the business units and UWC during the absence of the other Executive Assistant.
• Coordinating with foreign clients and providing an invitation letter with the MD's approval.
• Support business development communications with corporate affairs and each unit.
• Handle MD's flight booking and hotel bookings.
• Prepare an itinerary of travels and arrange scheduled meetings abroad.
• Coordinating and keeping track of the MD & family Property in Bangladesh and abroad.
• Keeping track of Quarterly Business Review meetings and Foreign Consultant Evaluation.
• Handling and reviewing Service Agreements and MOUs for the business unit.
• Preparing a draft email and sending it on behalf of the Managing Director.
• Maintain invoices, accounts payable/receivable, and the MD's Personal Cheque book.
• Checking foreign currency rate and handling remittance transactions for purposes.

Educational Requirements

• Master of Business Administration (MBA)
• Executive Master of Business Administration (EMBA)
• Bachelor of Business Administration (BBA)
• Bachelor of Business Studies (BBS)
• Skills Required: Accounts and Finance, Database management, Travel management, Reporting and Documentation, Good English communication skills (verbal and Written), MDs Secretariat, Negotiation and Convincing Skill, Strong leadership and interpersonal skills

Experience Requirements

• At least 8 year(s)
• The applicants should have experience in the following business area(s):
• Multinational Companies,Public Relation Companies,Overseas Companies,Group of Companies

Job Location

Dhaka (GULSHAN 1)

Salary

Tk Monthly)