Operations Assistant

Operations Assistant Description

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned to the Bangladesh Resident Mission (BRM) within the South Asia Department (SARD). You will be based at our Resident Mission Office in Dhaka, Bangladesh.

You will report to Designated International Staff and Officer.

Your Role

As an Operations Assistant, you will provide full range of administrative duties for the assigned supervisors, including managing records, contact with the public, preparing correspondence and reports, assistance for visiting ADB missions and other appropriate functions; and other administrative tasks in general.

You will:

• Ensure that all correspondence and documents for supervisors are correctly typed, prepared and submitted on time in compliance with ADB's standard.
• Ensure the effective coordination of supervisors' schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures.
• Arrange meetings/appointments with Government of Bangladesh, executing agencies, donors and other stakeholders.
• Help prepare briefing papers for senior management, presentation materials for senior officials' meetings including fixing/organizing seminars, workshops, press conferences etc.
• Help prepare Aide Memoirs, background papers, back-to-office reports (BTORs) and other reports.
• Edit and format ADB documents such as project completion reports (PCRs), Technical Assistance Completion Reports (TCRs), consultant reports and upload them on SharePoint.
• Ensure the office filing systems and records are maintained and updated following an existing framework for easy retrieval.
• Responsible for maintenance of document files and databases. Monitor incoming and outgoing documents, reports, e-mails for action or reassignment (in the absence of responsible Sector Staff).
• Perform any other tasks as required and reflected in the incumbent's workplan.
• Relieve other Operations Assistants when they are absent.

Qualifications

You will need:

• Bachelor's degree
• At least 5 years of relevant professional experience
• With sound knowledge of commonly used application software including and Microsoft Office software (word processing, spreadsheets and graphics, presentation applications and search engines).
• Knowledge of processing and project administration activities.
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for TL1.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This opening is a local staff position. It is open only to nationals and permanent residents of Bangladesh.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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Primary Location: Bangladesh Resident Mission-Bangladesh-Dhaka Department: South Asia Department Division: Bangladesh Resident Mission Staff Category: Technical Local - Field Office Position Level: TL Job Posting: 16-Sep-2025, 1:14:22 AM Closing Date (Period for Applying) - External : 30-Sep-2025, 3:59:00 PM

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