Secretary

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Secretary

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The European Union Delegation to Bangladesh, Dhaka is looking for: Secretary

Job in the Head of Development Cooperation's Section.

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We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to
Bangladesh, Dhaka
works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Bangladesh government in areas that are part of the EU's remit.

We offer
The post of Secretary (Local Agent Group 3) in the Delegation's Cooperation Section.
"This is a fixed term appointment with option to renew for an initial period of 2 years following Section
4 of the Bangladesh Labour Act, 2006
."
The team consists of 7/8 people and there are occasional atypical working hours (General Working hours: 37.5 hours/week).

Under the supervision of the Head of Cooperation and the relevant Team Leader, the Secretary will provide administrative support and secretarial assistance to the Green Inclusive Development Team in particular and to the coordination of the activities of the Cooperation Unit of the Delegation in general, notably with the follow-up of internal administrative procedures, horizontal portfolio information, communication actions, information and document management, organisation of meetings, personnel administration and logistic needs.

The Following Main Tasks And Duties Are Currently Required
OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES - Office management and coordination

• Provide assistance to ensure efficient running of the Team/Unit by maintaining the diary, answering the telephone, filtering calls and taking messages and responding to general inquiries.
• Take, transcribe and prepare notes, minutes, routine correspondence and presentations as required by the Team/Unit members.
• Make appointments for Team/Unit members as required.

OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES - Document and file management coordination

• Record and forward incoming correspondence, finalise and transmit outgoing correspondence, using archiving software whenever necessary and ensure follow-up and respect of deadlines.
• Co-ordinate the storage, reproduction, translation, circulation and retrieval of documents, making sure that they are filed and secured in accordance with the regulations in force.
• Help to prepare briefing files for committees, conferences and other meetings.
• Coordinate and contribute to administrative quality checks on files for signature.

OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES - Administrative and personnel management support

• Manage information and procedures for missions, leave and absence records and similar personnel administration formalities.

COMMUNICATION and PUBLICATION - Administrative assistance for information dissemination

• Assist in welcoming and informing outside visitors in accordance with security regulations.
• Assist EU Delegation staff in carrying out communication and information activities.

OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES - Meetings management

• Provide support for the organisation, budgetary requests and reporting of meetings, including reservation of rooms, checking / sending agenda, compilation of handouts, reception and security arrangements and follow-up of minutes.

OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES - Administrative support and coordination

• Provide administrative support for calls for proposals, tenders and other procedures, including encoding in the financial management system.

The base salary will depend on relevant and verified employment experience, typically starting from BDT. 102,353 to BDT. 238,248. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be 30/10/2025.

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Minimum of Higher Secondary School Certificate (12th Class) equivalent to "A" level;
• Minimum of 5 years of experience in relevant field;
• Fluent in both English and Bangla, both orally and in writing;
• Enjoys civil rights and permits for employment under local law;
• Proficient in Word, Excel, PowerPoint, Outlook, Zoom, etc.;
• Medically fit to perform the required duties.

Assets / selection criteria (basis for awarding points to select the best applicant)

• Previous working experience with International Organisations and/or Embassies, Multilateral donors etc.
• Knowledge of the European Union and its policies in the abovementioned areas would be an asset.
• Self-starter, motivated, ability to work alone and/or in a team, respecting deadlines, ability to deal with stressful situations, etc.
• Experience in the field of communication and information would be an asset.

How To Apply
Please send your application and supporting documents to the following e-mail no later than 16:00 hours – 17 August 2025. Only complete applications received on time via e-mail will be considered;

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The Package Should Include

• A cover letter
• A detailed CV (a detailed standard Europass curriculum vitae )
• A Letter of Motivation.

Only short-listed candidates will be called for appearing in a written test and/or interview. The successful candidate will be subject to a medical check, background check, etc whatever is relevant.

The Delegation Will Not Supply Additional Information Or Discuss The Selection Procedure By Telephone. Please Address Any Queries Concerning This Procedure To The Following Functional Mailbox

DELEGATION-BANGLADESH-

The process
After the deadline for applications, the
eligible
applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV and motivation letter; practical testing and interviews. The 3 or more best candidates will be invited to the final interview and/or written test.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation's Administration.

Equal Opportunities
The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.