Personal Secretary

2 weeks ago

Dhaka, Dhaka, Bangladesh Bdjobs Full time

Zubion Development Solutions Limited ( ZDSL)
is looking for
Personal Secretary (PS) to MD & CEO

Job Description / Responsibility

Job Summary:

Zubion Development Solutions Limited (ZDSL) — a leading real estate company — is looking for a smart, proactive, and highly organized Personal Secretary to the CEO.

The ideal candidate will directly assist the CEO in managing schedules, coordinating strategic plans, monitoring inter-departmental updates, and ensuring smooth execution of business operations from land acquisition to project handover.

Key Responsibilities:

Executive & Administrative Support:

  • Maintain the CEO's daily schedule, appointments, meetings, and travel plans with utmost accuracy and confidentiality.
  • Prepare and organize meeting agendas, minutes, presentations, and follow-up action reports.
  • Manage internal and external communications, ensuring timely correspondence and documentation.
  • Handle confidential information with discretion and maintain professional standards in all interactions.

Business Planning & Coordination:

  • Assist the CEO in developing, reviewing, and implementing business plans and strategic goals.
  • Collect, analyze, and summarize reports from all departments (Land, Sales, Construction, Accounts, HR, etc.) for the CEO's review.
  • Coordinate with departmental heads to ensure alignment with organizational objectives and deadlines.
  • Support the CEO in project planning, budget tracking, and milestone progress.

Project & Operational Monitoring:

  • Keep the CEO updated on the status of all ongoing projects — from land signing, vetting, and approval to construction, sales, and final handover.
  • Prepare weekly and monthly project progress summaries.
  • Follow up with concerned departments (Engineering, Construction, Sales, Customer Service, Legal, etc.) to ensure timely execution.

Legal & Compliance Monitoring:

  • Regularly update the CEO regarding land legal issues, compliance requirements, approvals, and NOCs.
  • Liaise with the Legal Department to ensure company compliance with RAJUK, NHA, City Corporation, and other government authorities.
  • Maintain a digital filing system for all legal and corporate documents.

Corporate Communication & Representation:

  • Communicate professionally on behalf of the CEO with stakeholders, clients, and external partners.
  • Draft, review, and edit business letters, agreements, and internal memos.
  • Assist in event planning, corporate meetings, and official visits.

Office Management & Support:

  • Coordinate with the Admin and HR teams for logistics, hospitality, and protocol arrangements for the CEO's office.
  • Supervise document control, filing, and record-keeping related to CEO's office operations.
  • Perform any other task assigned by the CEO or top management.
  • Coordinate about food entertainment for CEO & Guest.

Educational Requirements

  • Bachelor of Business Administration (BBA)
  • Master of Business Administration (MBA)
  • BBA / MBA in any discipline.

Experience Requirements

  • 7 to 12 year(s)
  • The applicants should have experience in the following business area(s): Real Estate, Group of Companies, Developer

Additional Requirements

  • Must have knowledge about total business process.

Job Location

Dhaka (Uttara Sector 15)

Salary

Tk Monthly)

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