Officer / Sr. Officer - Travel Desk (Visa Processing) - For Quality Feeds Limited - Job ID: 1439734

21 hours ago

Dhaka, Dhaka, Bangladesh Bdjobs Full time

Quality Feeds Limited
is looking for
Officer / Sr. Officer - Travel Desk (Visa Processing)

Job Description / Responsibility

Quality Feeds Limited is seeking an experienced and detail-oriented
Officer / Sr. Officer – Travel Desk – Visa Processing
to manage end-to-end visa processing and travel coordination, with priority support for top management, as well as company executives, employees, and business associates. The role requires strong expertise in domestic, international, and transit visa processing, airline ticketing coordination, and effective liaison with embassies, travel agents, and immigration authorities to ensure timely, compliant, and smooth travel arrangements.

Responsibilities:

Visa Processing & Documentation

  • Handle
    end-to-end processing of visit, business, transit, and official visas
    for various countries.
  • Prepare and review all visa-related documents including invitation letters, bank statements, company letters, itineraries, and application forms.
  • Maintain up-to-date knowledge of
    visa rules, embassy requirements, and immigration regulations
    for different countries.
  • Coordinate with embassies, consulates, visa application centers, and authorized agents.
  • Track visa application status and ensure
    on-time submission and collection
    .
  • Maintain confidential visa records and employee travel history.

Travel Desk Operations

  • Coordinate
    domestic and international travel arrangements
    including flight bookings, hotel reservations, airport transfers, and travel insurance.
  • Liaise with approved travel agents to ensure cost-effective and timely bookings.
  • Prepare travel itineraries and share complete travel details with travelers.
  • Handle last-minute travel changes, cancellations, or emergency travel support.

Coordination & Compliance

  • Coordinate with internal departments for travel approvals and documentation.
  • Ensure compliance with company travel policy and budget control.
  • Support senior management and expatriates for urgent or sensitive travel cases.
  • Assist in processing passports (renewal, endorsement, correction) if required.

Reporting & Record Management

  • Maintain updated
    visa tracker and travel database
    .
  • Prepare periodic reports on visa status, travel expenses, and turnaround time.
  • Ensure proper filing (physical and digital) of all travel-related documents.

Educational Requirements

  • Bachelor degree in any discipline
  • Additional training in Travel & Tourism / Immigration / Administration will be an advantage
  • Corporate / Multinational / Travel Agency / Manufacturing industry experience preferred

Experience Requirements

  • At least 4 year(s)

Additional Requirements

  • Strong knowledge of international visa procedures (Schengen, UK, USA, Middle East, Asia, etc.).
  • Excellent documentation, communication, and coordination skills.
  • Ability to manage multiple visa applications under tight deadlines.
  • High attention to detail and confidentiality.
  • Good negotiation skills with travel agents and service providers.
  • Proficiency in MS Office (Excel, Word, Outlook).

Personal Attributes:

  • Highly organized and proactive
  • Strong problem-solving ability
  • Professional attitude with integrity
  • Able to work independently and under pressure

Job Location

Dhaka

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