Operations and Administrative Specialist

Job Title: Operations and Administrative Specialist

Job Description:

The Operations and Administrative Specialist will play a crucial role in the delivery of our organization's core functions. The specialist will be responsible for providing managerial and administrative services to programme collaborators, staff, and consultants in all aspects of administrative and financial operations.

Main Responsibilities:

• Advise the head of the office and other staff on all aspects of office operations, interpreting policies, systems, and procedures.
• Provide solutions grounded in sound policy compliance and responsiveness to business needs.
• Manage staff and operation streams in delivering the full range of services in budget and finance, human resources, procurement, information and communication technology, security, and staff safety.
• Oversee effective and accurate financial resources management, including proper planning and monitoring of income and expenditures.
• Participate in the formulation, negotiation, and consultation of project proposals funded by external agencies.
• Advise the head of the office on and manage the formulation and implementation of the country office human resources plan.
• Guide the planning process with focus on administrative/budgetary related policies and procedures.
• Manage the procurement of goods and services required for country office operations.
• Ensure the provision of office and staff security and safety services.
• Introduce innovations and adjustments in methods and processes for improved efficiency and effectiveness in country office performance.
• Coordinate with the Business Operations network to harmonize business processes, workflows, standards, business continuity planning, and technical requirements.

Requirements:

• Advanced university degree in finance, management, accountancy, economics, or business administration.
• At least 7 years of work experience relevant for the position, leading and performing a wide range of administrative services, including supervision of staff.
• Experience with international organizations is desirable.

Benefits:

The Organization offers a competitive salary and benefits package, including annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

Key Skills:

• Sound knowledge of administrative, financial, and management principles, procedures, and policies of large international public-sector organizations.
• In-depth knowledge of the principles and practices of administration, programme and project management.
• Strong managerial and analytical skills.
• Demonstrated ability to analyse financial data and propose related business strategies or policies.
• Ability to work with competing priorities under pressure.
• Ability to direct and manage an inter-disciplinary team.

About Us:

We are committed to creating a diverse and inclusive environment of mutual respect. We recruit and employ staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic, and socio-economic backgrounds, or any other personal characteristics.