Warehouse Incharge

Responsibilities & Context

• Under the supervision of the Procurement Manager/Head of Commercial, responsible for the overall management of the Warehousing activities
• To understand and comply with the established Warehouse Standard Operating Procedure (SOP) and manage and handle the entire Warehouse activities professionally, effectively, safely, and timely in coordination with the end user dept.
• To safeguard the Warehouse operations and the inventories by strictly monitoring security procedures and protocols. To strictly maintain all the documents such as the Issuance copies, Invoices, Chalans, Registers, Gate Pass copies, etc. so that nothing gets missing
• To ensure receipt and issuance of the spare parts are executed correctly and timely in the Inventory module so that no discrepancy exists in the system
• To perform Stock count once in a year and also on interim basis for selected items if discrepancy arises.
• To prepare Warehouse reports on a daily, weekly and monthly basis timely and correctly
• Maintain the Warehouse in optimum condition by planning and implementing new design layouts or making changes to the existing layouts
• To take appropriate measures so that material do not get rusted or spoiled and critical & delicate material/components do not suffer damages.
• To enhance professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in the trainings, etc.
• To attend online meeting related to S4/HANA as organized by the Group
• To render max. efforts for getting familiarized with all the spare parts, consumables, machineries of the power plant so that end users are served promptly and efficiently and identification of the parts does not become a hurdle and impede the overall receiving and issuance process
• To maintain and track all the BIN cards for their accountability and ensure that multiple BIN cards are not generated with different descriptions against the same items
• To contribute to team effort for accomplishing related results and goals while working with Warehouse Assistant and the personnel of the end user dept.
• To receive material and cross check with purchase order. Perform Good Receipt (GR) in the S4/HANA system timely
• Verify the quantity and quality of all the materials during receiving and prepare the discrepancy report for problems associated with quality, quantity, damage, and off-spec. Coordinate and follow up with the Procurement Engineer to resolve the discrepancy issues as early as possible
• Participate in EHS trainings and Awareness sessions/campaigns, etc.
• Perform tasks as assigned by the supervisors as and when required.