Project Specialist

Job Description

The Project Specialist supports the planning, coordination, and execution of projects across departments to ensure timely and successful delivery. Working under the guidance of a Project Manager or team lead, this role involves tracking progress, preparing reports, managing documentation, and facilitating communication among stakeholders. The ideal candidate is detail-oriented, proactive, and capable of handling multiple priorities in a fast-paced environment.

Role Responsibilities

• Assist in the development and maintenance of project plans, schedules, and resource allocations
• Track project progress, deadlines, and deliverables, and provide regular status updates to stakeholders
• Organize and document project meetings, including preparing agendas, taking minutes, and following up on action items
• Support internal communication and collaboration among cross-functional teams
• Coordinate with vendors, clients, or external partners as needed to support project execution
• Assist in identifying risks or issues and contribute to mitigation planning
• Prepare project-related documentation such as reports, presentations, and workflow diagrams
• Maintain accurate records and ensure proper documentation of all project activities
• Help ensure projects are delivered on time, within scope, and within budget
• Support the implementation of process improvements and best practices across the project lifecycle

Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, or a related field
• 1–3 years of experience in project coordination, operations, or a similar support role
• Familiarity with project management methodologies (e.g., Agile, Waterfall) and tools (e.g., Microsoft Project, Asana, Trello, or Jira)
• Strong organizational and time management skills; ability to handle multiple tasks and priorities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with data analysis is a plus
• Attention to detail and strong problem-solving abilities
• Ability to work independently and collaboratively in a team environment
• Basic understanding of budgeting, reporting, and workflow documentation
• Fluent in English (written and spoken); additional languages are an advantage in international project environments