Executive Administrator Assistant Director

Administrative and Financial Specialist

The objective of this position is to provide timely managerial and administrative services to programme delivery collaborators, staff, and consultants in all aspects of administrative and financial operations. This includes budget and finance, human resources, fellowships, procurement, travel, ticketing, and transportation, logistics, building management, safety and security of staff, information technology, telecommunications, publication dissemination, media, protocols, and public relations.

The incumbent will perform all or part of the following responsibilities:

• Advise the head of the country office and other staff on all aspects of country office operations, interpreting policies, systems, and procedures.
• Provide appropriate solutions grounded in sound policy compliance and responsiveness to business needs as a member of the management team, contributing to the overall direction of the country office.
• Advise the country office internal operational and administrative risks and propose risk mitigation measures.
• Manage staff and operation streams in delivering the full range of services in budget and finance, human resources, procurement, information and communication technology, security, and staff safety, and general administration, in compliance with organizational policies, regulations, and procedures.
• Oversee effective and accurate financial resources management, including proper planning and monitoring of income and expenditures, reconciliation and reporting of accounts, budget preparation, and management, ensuring optimal delivery and full utilization of allocated funds.
• Participate in the formulation, negotiation, and consultation of project proposals funded by external agencies, ensuring adherence to the Organization's administrative and financial rules and regulations.
• Advise the head of the country office on and manage the formulation and implementation of the country office human resources plan, ensuring the timely availability through recruitment and contract management, engagement, retention, performance management development, career management, of a suitable human resource capability.
• Guide the planning process focusing on administrative/budgetary related policies and procedures and be responsible for management and implementation of country office workplans, including reporting as required.
• Manage the procurement of goods and services required for country office operations and support to technical programs, ensuring best value for money in procurement practices.
• Ensure the provision of office and staff security and safety services in coordination with designated security officials under UN Common services agreements.
• Introduce innovations and adjustments in methods and processes for improved efficiency and effectiveness in country office performance in operations, responsive to emergency situations and changes in the operating environment.
• Coordinate with the Business Operations network to harmonize business processes, workflows, standards, business continuity planning, and technical requirements.
• Represent the Organization in and participate actively in the United Nations operations management team and other interagency meetings, share relevant information with colleagues, and ensure implementation of decisions taken.
• In emergency settings, plan, recommend, and implement systems, norms, and procedures, in compliance with existing policies and standard operating procedures (SOPs), for the administration, monitoring, control, and evaluation of human, financial, and material resources processes within the incident management system.

Required Skills and Qualifications

• Advanced university degree (master's) in finance, management, accountancy, economics, or business administration or equivalent areas.
• Bachelor's degree/training/certification in human resource, accounting, finance, monitoring, and evaluation is desirable.
• A minimum of seven years of work experience relevant for the position, leading and performing a wide range of administrative services, including supervision of staff.
• Desirable: Experience with WHO/United Nations or other international organizations, good knowledge of programme management and end-to-end business processes, experience in project management, ideally in the United Nations system and/or a public health context, and good knowledge of enterprise resource planning systems.

Benefits

• An annual base salary starting at USD 84,672 (subject to mandatory deductions for pension contributions and health insurance, as applicable).
• A variable post adjustment reflecting the cost of living in a particular duty station.
• 30 days of annual leave.